Staff meetings are important to any practice. It’s your time to get the staff together to discuss new changes or important matters within the practice. But let’s face it — while these meetings are necessary, they can often be mind-numbing and unproductive. And, if there’s no clear-cut agenda, they can turn into complaint sessions for your employees and quickly become a waste of time.
If this sounds like your team meetings, don’t fret. Here are some quick and easy tips that will turn your meetings into a team-building experience.
Communicate the importance of team meetings
Talk to your employees to ensure they understand the intent behind the meetings. These meetings are meant to keep everyone up to speed on what is going on in the practice. Even if your employees are not always directly involved, it’s still important they know. Also, encourage feedback from your employees.
Have an agenda
Each week write down what you want to accomplish in the next meeting. This agenda will help serve as a timeline for the meeting and will help keep you on topic. Ask your employees ahead of time if they have anything they would like to discuss.
Change is okay
There will always be those topics that need to be discussed each week, but you want to make time in these meetings to discuss other things as well. Things like:
- Continuing education — Invite an outside representative to talk to your staff about a new medicine.
- Brainstorming sessions — Pick a topic, such as patient service or marketing, and have your employees talk about their ideas. Encourage them to share personal success stories.
- Team-building activities — These activities will bring some fun to the meetings and will improve communication within the team.
Schedule your meetings regularly and in advance. It will reiterate to your team the importance of the meeting. The frequency of the meetings will depend on your practice — just make sure you are consistent.