Remain compliant with federal laws with confidential file folders

Confidential file folders satisfy federal legal guidelines and some state laws that require confidential medical records to be kept separate from standard personnel records to ensure privacy. These files fit conveniently inside hanging file folder frames in locked cabinets to control access to individuals. The plain exterior design keeps stored information safe and secure inside and, because everything is stored in a single location, it makes audits less challenging. The separated information allows a company to designate a single personnel member or department to be in charge of the information.  

Characteristics of confidential folders

Confidential employee personnel file folders have preprinted areas along the outside for inserting general data about an individual. This type of template makes it easy to locate common information like birth dates, doctor names, COBRA information, and employment records in a single glance. These confidential employee folders have a uniform appearance to keep a company’s filing system looking neat and professional. The blank slate also makes it possible to add stickers and flags for easy reference. Most files are made from thick, long-lasting manila stock to resist bending and tearing even with repeated handling while some are designed like expanding file folders, which make it possible to add information as needed and lets the file grow with the individual. Choose files with a landscape or portrait orientation depending on the type of storage. 

Advantages of confidential employee file folders

A well-organized storage system is one of the best ways to keep employee and client information safe, including providing a space for confidential employee medical records folders. These systems include a variety of types of file folders all with benefits.

• Expanding spines give extra room for documents
• Sold in bulk to accommodate large offices
• Larger size holds standard-letter papers
• Inside pockets hold look memos and notes
• Side tabs allow for easy filing and quick retrieval

Keep your employee records safe and private by choosing from the confidential employee file folders available at Quill.