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Time Clocks Increase Accuracy in Documenting Employee Time

If you find documenting the time employees earn compensation, time clocks can help. Simple time clocks have been used for generations and print the employees' in and out times on a paper punch card. More advanced clocks integrate with a computer program and integrate with computer programs to make the task of your payroll staff easier.

Pay Employees Only for the Time They Are Working

If you use other methods of recording employee hours it is easy for employees to round arrival and exit times to an even time increment, often to his own advantage. Even without such rounding, employees may use different clocks to record time resulting in inadvertent issues with their work time. Over time, the employee is paid for several hours he did not actually work. When multiplied by several employees, these differences can be costly . A time clock ensures everyone is using the same clock to record their arrival and departure times.

A Clear Definition of When Employees Start Work

Using the time clock, you can expect employees to be working any time they are clocked-in. Once he clocks out, the employee is on his own time, and employers cannot reasonably expect them to work without pay. This clearer definition increases productivity for the hours the employee receives pay. It is essential for retail employers who need their employees on the floor for their scheduled time. The after work party does not begin until after work when there is a time clock.

Simplify Payroll

With integrated time clocks, the employee time reports directly to the payroll computer. When it is time to write employee paychecks, a program generates a report of employee hours and provides data to the payroll program. This setup eliminates the time for manually entering data and reduces the chance of human mistakes, increasing the accuracy of the payroll task. Employees who receive accurate paychecks each pay period tend to be happier than those who often find payroll has made another mistake. Integrated time clocks sometimes have limits to the number of employees they serve, so select the right clock for your business size. Accuracy in the payroll department benefits the employer and the employee.

Time Clock Supplies for Recording Data

Most time clocks require the corresponding time card. Choose cards that fit your business style. If you expect employees to clock out for all breaks, select cards that have enough space for accurately displaying the data. After many uses, your time clock may require a printer ribbon replacement. Keep the supplies on hand you need to keep the time clock operating properly. Without these supplies you may find your business keeping time the way you are now, and the old problems of timekeeping can become apparent again